24 October 2007

Office 2007: How to save a file that will be compatible with older versions

As you may be aware, Microsoft Office 2007 files are a little bit different to their older siblings.
The easiest way to distinguish the new files are in the extensions. For example a file written in Word 2003 would look something mypaper.doc, while a file written in the Word 2007 would look like this mypaper.docx, Microsoft has added an X to the extensions.

This means, unless you the Compatibility Pack, you will not be able to open Office 2007 documents in Office 2003.

The Library now has a few computers running Office 2007, with this in mind here is a way that files can be saved that will be compatible with the older version.


1. Click on the Office button, located on the top left-hand side of the application. This is similar to the File Menu in older versions of Office.

2. Then go to Save As

3. Choose Word 97 - 2003 Document from the choices listed. This will allow you to save the document as a .doc file as opposed to a .docx file.



A document saved this way can be opened in older versions of Office without the need of any Compatibility Packs.