24 October 2007

Office 2007: How to save a file that will be compatible with older versions

As you may be aware, Microsoft Office 2007 files are a little bit different to their older siblings.
The easiest way to distinguish the new files are in the extensions. For example a file written in Word 2003 would look something mypaper.doc, while a file written in the Word 2007 would look like this mypaper.docx, Microsoft has added an X to the extensions.

This means, unless you the Compatibility Pack, you will not be able to open Office 2007 documents in Office 2003.

The Library now has a few computers running Office 2007, with this in mind here is a way that files can be saved that will be compatible with the older version.


1. Click on the Office button, located on the top left-hand side of the application. This is similar to the File Menu in older versions of Office.

2. Then go to Save As

3. Choose Word 97 - 2003 Document from the choices listed. This will allow you to save the document as a .doc file as opposed to a .docx file.



A document saved this way can be opened in older versions of Office without the need of any Compatibility Packs.

04 October 2007

Printing Problems

Sometimes printing from the web can be a bit of a kerfuffle, so here are some tips to help you and in tern help others.

- Pressing the CTRL & P together will bring up the print window. Use this to print when no print button is available.

- When printing from a web page always do a Print Preview first, this will let you see what will be printed. Use this to make sure that it will not print junk and thus waste paper and print credit.

- If a patron cannot print, but has sufficient print credit, check the printer settings to see what it's printing to. All of the computers are set to print to the closest printer, but sometimes the computer goes mad and tries to print to something else.

27 September 2007

USB Drives and Opening Files

















USB drives have become commonplace for students these days and the ability to be able to help them access their data has become very important.

The following are some tips and tricks for dealing with USB drives and our computers.
  • Many USB drives will not fit properly in the front USB port of the InfoCommons computer. To make sure they have a good connection, use the USB ports in the back of the computer.
  • If the USB drive is not detecting properly, restart the computer. Many times that will fix an array of problems caused by previous students.
  • If a student is trying to open a file from the USB Drive and it cannot, try copying the file to the desktop. Then try and open the file.
  • Some WordPerfect files (those with the .WPS extension) cannot seem to be opened by WordPerfect program on our computers.
    • To get around this copy the file to the Desktop and then right click on it.

    • From the menu that appears click, choose Open With.
    • Then Choose Microsoft Office Word, this should then open the file.
    • If Microsoft Office Word is not on the list, click on Choose Program to find it from a list of programs.

13 September 2007

Blackboard Vista Tips and Tricks

There seems to be some computer shenanigans going on when it comes to opening a document from Blackboard Vista.

The problem lies in the fact that Internet Explorer and Firefox are trying to protect us from Evil popups, but because the inbuilt popup blockers cannot discriminate between a good and bad popup, we are left document-less.

The Solution!
If a patron is having this problem then check for a new message bar below the address bar.
Click on the bar and choose Download File (as shown above).
This will take you back to the Blackboard Vista class listing, just go back to the class with the document the patron wishes to open and click on the link to it again.

This is the window that should now come up.
Now the patron is free to choose what he or she would want to do with the document.

Info Commons Tips & Tricks

Here are some tips to help you help our patrons, if I'm not around ... "Knowledge is Power".

1. If the keyboard or mouse on a computer does not work properly try the following.
a) Shut down the computer
b) Check the keyboard and mouse connections on the back of the computer, make sure that they are plugged in all the way.
c) Turn the computer back on again.

2. If a patron is having problems with printing from a document, try printing it as a PDF first. Then the patron will have a PDF copy of a document that is smaller than the original.
To do print to a PDF, do the following.
a) Go to File, then Print from the File Menu Options.
b) From the Print menu, choose CutePDF Writer from the Printer Name drop down menu.
C) Then click OK to print as normal.


31 July 2007

Word 2007 Toolbar ... what happened!


For those that have had a chance to look at the new Office 2007 may have noticed how different it is to the current version, Office 2003.

The biggest change is the layout, all the tools that traditionally were accessed via dropdown menus are now accessed via icons. Microsoft has opted for a more visual menu system, studies have found that people assimilate information better when images are included.

This is part of the interesting field of Visual Learning but that's another story.
Stay tuned for more information.

25 July 2007

Word 2003 Tip 1

If your Word or PowerPoint document is too large because of large images that have been inserted then this will help decrease the size of the document.

1. Right click on any of the pictures in your document or presentation.
2. Choose Format Picture from the menu that appears.
3. From the window that appears, select the Picture tab.
4. Now click on the Compress button as show below.

You will be asked whether you want the selected image or all images compressed.
After compressing the images the document will be smaller.

11 July 2007

BLOGS, WIKIS, RSS

Technology seems to always be a step ahead of us and the past few years
certain technologies have become available to make collaboration, information exchange, and information management easier to use.
This learning session go over some of the basics of Blogs, Wikis, and RSS.


BLOGS


A Blog is short for Web Log is a page that allows you to post information, pictures, stories ... actually anything you want for all the world to see.

Blogs fall into the category of Social media, which can take many forms which include text, images, audio, and video.

According to estimates there are approximately between 50 to 70 million blogs on the internet today.

Blogs are a great way to present personal ideas or information as well as professional information to a world audience without having to pay an Internet Service Provider for server space and an internet domain name.

Contents of blogs range from person thoughts and ideas to Corporate blogs, one example is Google's blog.

Google's Offical Blog

There are many blogs covering many different topics and finding one that will interest you may seem like a insurmountable task.
Luckily there are tools available to help, there tools include:
Exercise:
Use one of the listed blog search engines to find information about anything that you may find interesting.

This material is placed in a popular blogging tool called Blogger.
Other blog sites include:
Exercise:
If you have not created a blog, take the time to now to create one using a free blog hosting site of your choice. After creating a blog, post something there and then have someone else read it and comment on it.

Since Blogs are not real time and do not have time restrictons then this can be a very useful medium to communicate information to many people.


WIKIS

The word wiki is a shorter form of "wiki wiki" which is native Hawaiian for something that is "quick" or "fast.” The concept of a wiki is that of an electronic document that can be edited by more than one person, this enables collaboration between people anywhere in the world.

Wikis can be used to work on personal or family information, for example of this would of a family creating a wiki that would contain family events and history that can be modified and added to by any member of the family.

Wikis can also be used by businesses to collaborate on documentation by people who live in different cities, or even different countries. A company may choose to purchase their own wiki software to make it more secure.

One of the best examples of Wiki at work is Wikipedia, this website allows people to create entries based on any subject or topic and then allow others to correct or add to the information that is placed there.

Wikipedia home page

Other Wiki projects include:
Exercise:
Explore some of the listed sites and become familar with the information and services they provide.

As with blogs, there are many company's providing free services for anyone who wants to create a wiki or who is looking for a wiki community to join.

There following companies offer free wiki accounts:
Exercise:
Create a wiki for yourself and ask some people that you know to add of modify the content.

Wikis can be a useful tool when it comes to collaboration involving a document between multiple people. From tutorials and business plans, the potential of wikis in helping people work together are limitless.


RSS

Imagine you have all your favourite websites bookmarked, these may include news, information, and other interesting sites.

Now imagine that, to find something interesting, you have to scan all those bookmarks manually and this could potentially take a long time. Time which most people don't have.


For this problem there is a solution, RSS.
RSS stands for Really Simple Syndication. This technology allows a person to subscribe to a website and view a brief description of news from that site.

Technically speaking the information to be displayed is called a feed and the program that will display the information is called an aggregator. RSS uses XML which means that feeds are constantly updated.

Not all website's are set up to "feed" content via an RSS aggregator.
There are icons that denote that an RSS feed is available.
Here are some common ones.


If you are using the Firefox browser then the aggregator is built right into it.
To know if a particular page contains an RSS feed the check the address bar to see if the RSS icon appears. Below is an example of a website with an RSS "feed" icon in the address bar.


Adding a feed is as simple as clicking on the RSS icon and after it is done the RSS feed will look like the following.


Exercise

Go to your favourite websites and see if they are RSS enabled. If you don't have any favourite sites use Google or another search engine and find a website that interests you and see if it is RSS enabled.

RSS can help you manage all your information quickly and efficiently.